4 Ways To Improve Productivity With Google Calendar

Using the Google Calendar app has become standard procedure for many of us as we continue to work through the pandemic and the new normal of WFH. Here are four ways to get more done using the Google Calendar app in less time.

Due to the epidemic and the new normal of WFH (working from home), many of us now use Google Calendar, Zoom, and Google Meet on a daily basis as part of our work. The following are four ways in which you can maximise your time spent in the Google Calendar app and thereby increase your efficiency.

Cal.new Shortcut

Let’s say you need to add an event to Google Calendar right now, but the app isn’t currently open in your browser. In such scenario, all you need to do is open a new tab in your internet browser and put ‘cal.new’ in your address bar and push Enter; voil√†, a new calendar event will open in your signed-in Google account. Now, all you need to do is fill in the information for the event and you are set.

Working Hours

If you are on a Google Workspace account, there is an additional function you can access. Enabling working hours will let you set your work times for every day of the week and let people know your work timings.

When you select your work hours in Google Calendar, the inviter will be notified if they try to plan a meeting with you during a time that is not within your available work hours. You may locate this setting under the General option in your Google Calendar settings menu.

Global Timekeeper

Nowadays, it’s common for people to work across multiple time zones, which can make it difficult to keep track of local time. The world clock feature on your Google calendar can come in handy here.

To enable this function, go to your Google Calendar settings and under the ‘General’ choices, choose ‘Show world clock’. Next, insert the necessary time zones. Now, the app will show you a clock from the selected time zones on your calendar page.

Time Zones

Let’s say your office spans both the Eastern and Western time zones. You might, for instance, have one group of coworkers based in the UK and another in India. You can display a second time zone in your Google Calendar to facilitate meeting scheduling.

Simply add your second time zone and toggle the “Display secondary time zone” option in the “General” section of your Google Calendar settings. When you’ve completed these steps, you’ll be able to see your calendar in either a week or day view and see both your local time and the time in your secondary time zone side by side, making it much simpler to arrange appointments.

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